PHHP IT
Software Management & Licensing
POLICY: Computer Software Management and Licensing
PURPOSE: To ensure that all computer software used by faculty and staff within
the College of Public Health and Health Professions is appropriately licensed
and to clarify responsibility for management of this software.
PROCEDURE:
1. The College of Public Health and Health Professions Information Technology
Group will provide a standard package of software to all faculty and staff using
computers. This software package currently includes Microsoft Office Products,
Web Browsers, Adobe Acrobat and McAfee antivirus. It will be the responsibility
of the Information Technology Group to periodically review and expand the standard
College software package to reflect the evolving needs of the College.
2. The Information Technology Group will be responsible for loading all standard
software onto the computers of faculty and staff within the College. The Information
Technology Group will also ensure that we have appropriate licenses for all
standard software provided to faculty and staff by the College.
3. Faculty may load additional software required for completion of their job
duties as long as they have obtained an appropriate license for that software.
It is important to read and understand licensing agreements. They can vary on
expiration dates, whether multiple users can legally access the program, and
whether information can be loaded on multiple machines.
4. Faculty interested in loading new software should contact PHHP IT staff to
see if there is a license already owned by the college or if the University
has a negotiated contract with the software vener.
5. The Information Technology Group will be responsible for servicing standard
software provided by the College. It is the responsibility of the individual
using nonstandard software to service that software.
6. The College has the right to delete any unlicensed software from computers
owned by the College. However, if software has been licensed within the last
year and that license has expired, the Information Technology Group will more
typically assist the individual in learning how to obtain a new license, rather
than deleting that software.