Email & Distribution Lists at PHHP
The College of Public Health and Health Professions has numerous email/distribution lists. Most of these lists are now maintained on CNS’ Listserv® installation. This document describes the options and setup procedure available to the College of Public Health and Health Professions.
An email list can be requested by anyone for the needs of the College. The IT department maintains the official distribution lists for the College. We also assist and help maintain student and class distribution lists for Faculty and Staff. Alias’s within Outlook can be created for a list so that they can be available in the Outlook’s “Global Catalog” address book. The official college lists have an alias with in the College address book.
To request a list be created simply email firstname.lastname@example.org, or call 273-6200. We can guide you through the various options that are available for list setup. To name a few options: lists can be moderated by a list reviewer that can approve or deny postings to lists, lists can be modified for responses to go to the entire list or just the senders, lists can also be maintained by anyone not just IT staff.
A list of all Listserv lists used by the College is accessible to UF Faculty and Staff. See Email Lists at PHHP. There are two main contact lists for the entire college. PHHP-ANNOUNCE-L is for college-wide announcements and non-business related activities. People are free to subscribe or unsubscribe themselves. The other list, PHHP-Business-L is only for business related activities Both lists are moderated.
Lists are broken up into two main catagories, flat & hierarchy types. Flat lists are comprised of a distribution list with members subscribed to that list. Hierarchy lists are more complex in that they are several sub levels to the list or in other words “lists of lists”. At PHHP we have a main grandparent distribution list which is comprised of sub parent department lists and the sub department lists are broken up into two more sub children lists.
Automatic Course List Creation
Course lists can be automatically created and updated based on class enrollment for the duration of the semester. The lists will be updated with the gatorlink accounts of the current course enrollment. Other email accounts can be (un)subscribed to these lists by the list owner.
To request such a list send an email to John Beavis (email@example.com) with the course details in the following format:
course_number, section_number, reply_to_list_flag, owner_emails_separated_by_commas
E.g. HSA5426, 0083, N, firstname.lastname@example.org, email@example.com, firstname.lastname@example.org
John Bevis will add the list to the list update scripts that are run nightly. The list name will be SectionNumber-L@lists.ufl.edu.