CV Policies & Procedures

Published: March 28th, 2012

Category: Policies

Policy

To facilitate College business and maintain the quality of the College’s public web pages each department within the College of Public Health and Health Professions is required to keep a current, full curriculum vitae (CV) for each faculty member in that department.

Implementation Overview

To facilitate the College CV policy, the College of Public Health and Health Professions Information Technology (IT) staff has written this brief specification and set of procedures for the faculty and the departmental staff responsible for the keeping current CVs available to the web server.

Copies of Faculty CVs will be stored in each faculty member’s personal internet directory in Adobe Acrobat format. The College IT staff will provide each faculty member with Adobe Acrobat or equivelent PDF writing software (cutepdf) and instructions for generating the Acrobat version of the CV.

College webmasters and other authors of web content will be able to find CVs in a standard location for linking into any document that requires a reference to a CV.

Procedures for Faculty

Generating an Acrobat version of a CV for presentation on the web is very simple. Anyone who can open, print and save a document can do it. The only special tool required is Adobe Acrobat or CutePDF Writer.

To generate the PDF version of your CV open your CV in your word processor (probably MS Word). From the menus choose File, Print. From the list of printers choose Acrobat PDFWriter or CutePDF Writer and click OK.

Print

A dialog box will open prompting you for a file name for the PDF file you are creating. Navigate to one of the path below, enter the file name of cv.pdf, and click OK. Please use lower case in the filename.

i:\cv.pdf

Save

You will need to repeat these steps each time you make updates to your CV to keep the PDF version current.

No further steps are required by you to place your CV on the web. The file made available is readable with Adobe Acrobat Reader, a freely and commonly available tool from Adobe. It will view and print just as if you had printed it from your word processor. Creation of this file will not change your original CV in any way. You can edit your original CV in your word processor as just as you have always done.

Procedures for Webmasters and Other Web Page Authors

If they have followed the procedures outlined above, each faculty member’s CV will be accessible at the URL http://www.phhp.ufl.edu/~username/cv.pdf Please use this URL anytime you need to link to an official copy of a faculty member’s CV.

If you notice the link is broken, please take a pro-active approach to problem solving and send a brief email to the faculty member informing them of the problem and providing the URL to this document. Please also CC support@phhp.ufl.edu to help the technical staff anticipate questions and problems the faculty member might have in creating the PDF version of their CV.