Onedrive is a University provided cloud storage service. It is available to everyone in the UF Community, and not currently approved for storage of Sensitive or Restricted data.
OneDrive @ UF provides 1TB of cloud file storage. Cloud storage makes it easier to access files from different devices and locations—there is no need to save documents to a flash drive when traveling or using a different device. In addition to file storage, OneDrive allows you to create and edit Microsoft Word, Excel, PowerPoint, and OneNote documents within your web browser or on your mobile device.
The web interface (http://uflorida.onedrive.com) is surprisingly useful. Sync clients are also available for iOS, Andriod, Windows, and MacOS. We have the Sync Client available in the Apps volume at N:\Onedrive on PHHP managed Windows computers, or at cifs://file.phhp.ufl.edu/apps/Onedrive/Mac for Macs.
You will need to sign in with your @ufl.edu email address (eg: gatorlinkID@ufl.edu).
Some things to be aware of:
- NO PHI yet. This may change and UF is actively working with Microsoft to make Onedrive PHI friendly.
- It is *easy* to share folders with people inside UF as well as collaborators from outside uf, provided they have a “Microsoft Account“.
- The Sync client will synchronize all the files you have in Onedrive to a location on your local hard drive. If you have a 128Gb hard drive and you have 300GB of data in Onedrive, you’ll fill up your hard drive. This is something you should take into account in your Onedrive usage plan.
- There is a 20,000 file limit – this might be an issue if you work with data that has numerous small files (MRI data comes to mind). Zip up directories with lots of small files if this becomes an issue.
How does the Sync process work in Onedrive? Microsoft has a poster you may like: How OneDrive for Business sync works
If you decide to use the sync client, the setup process is very manual. Here’s the process we recommend:
- Sign in to the web interface.
- Install the sync client.
- Launch Onedrive for Business. It *should* find your Library (which is the url you’ll see in the browser address bar after you’ve logged into the web interface).
- Let Onedrive put your synced files into your ‘favorites’.