Outlook

What is happening?  The UF email retention policy, in place since February 2016, will start applying to *our* mailboxes, starting July 1, 2022. This will purge email older than 3 years from your Inbox and Sent Items folders.This will apply to *all* UF email boxes, including shared mailboxes. Please think…

  If you are using Outlook on the desktop (Mac or Windows), Outlook may ask you to restart the program. At the time, if prompted to login, enter YourGatorLinkID@ufl.edu and password. It is reasonable to check the ‘remember my credentials’ option on PHHP managed computers. For Mobile devices: If you…

AutoArchive is a tool to keep your active mailbox size below the maximum set by the network administrators. The AutoArchive feature has a two-step process. First, you turn on the AutoArchive feature. Second, you set the properties for the AutoArchive feature for each folder that you want archived. At…

These instructions are for scheduling a conference room in the Research Complex using Outlook. Rooms may be scheduled for one-time use or for recurring meetings. For one-time use: Open Outlook Choose New, Meeting Request In the box that opens, type”PHHP-DG100″, or “PHHP-DG126”, in the “To” field. In the Subject…

When you are away from UF and need access to your files and emails, one of the simplest tools for accessing them is the PHHP Terminal Server, ts.phhp.ufl.edu. Using a commonly available tool called Windows Remote Desktop, you can access a virtual desktop on a server in the PHHP server…

Email & Distribution Lists at PHHP The College of Public Health and Health Professions has numerous email/distribution lists. Most of these lists are now maintained on CNS’ Listserv® installation. This document describes the options and setup procedure available to the College of Public Health and Health Professions. Overview An email…

Outlook Signature This document shows you how to create and set your signatures in Microsoft Outlook 2003. Outlook allows you to have multiple signatures and also have separate signatures for new messages and replies/forwards. Open Outlook Click the Tools menu Click the Options… menu item Click the Mail Format tab…

Update name/phone number/address in Outlook Your name, phone numbers, and addresses are all contained within your Directory Profile in myUFL. All of these can be changed and should be kept up to date from the myUFL web interface. You can edit almost every aspect of your profile. This walkthrough will…

Out of Office (Vacation) Rule Click on the Tools menu at top of the program Click Out of Office Assistant…. Click I am currently Out of the Office. In the AutoReply only once to each sender with the following text box, type the message you want to send to others…