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POLICY: Computer Software Management and Licensing PURPOSE: To ensure that all computer software used by faculty and staff within the College of Public Health and Health Professions is appropriately licensed and to clarify responsibility for management of this software. PROCEDURE: The College of Public Health and Health Professions Information…

Individuals associated with the College of Public Health and Health Professions receive numerous services from the information technology (IT) group within the Dean’s Office. When an individual leaves the College, those services must be gracefully terminated with respect for the needs of the individual, the College, and the University of…

The information technology (IT) group at the Dean’s Office of the College of Public Health and Health Professions provides numerous services to the College’s faculty, staff, students, and volunteers, as well as to collaboration partners outside of the College or University community. A Gatorlink user account is utilized for individuals…

Restricted Information on portable computing devices, pdas, smart phones, laptops, usb thumb drives, CDs, DVDs,zip disks, floppy disks, or any other type of easily transportable storage must be stored in an encrypted state. If you have a need to transport restricted data, please contact PHHP IT support. We will…

Machines and devices accessing the PHHP computing system must be properly secured at all times. When not directly in use, office, lab, and suite doors must be locked and any easily transportable devices should be secured in locked cabinets or drawers.

Any electronic information storage media containing Restricted or Sensitive data that is leaving the service of the College of PHHP must be processed by College IT staff for proper erasure or destruction. This applies to all media including but not limited to disk drives, CDs, DVDs, magnetic tape, floppy disks,…

As a basic security measure, all computers using PHHP resources must have a screensaver set to run after a period of time no greater than 15 minutes, requiring the user to enter a password to regain access to the computer . This is a simple measure necessary for greater assurance…

All Restricted, Sensitive, and Operational data must be stored on properly secured file servers and database servers. The PHHP IT Support Staff provides file services on the Home (H:) Share (S:) and Project (P:) drives. They also support MS SQL and MySQL database servers. Your restricted, sensitive, and operational data…

Systems/OS Recommendation: PHHP IT has adopted the UF Standard Computer as the Colleges standard desktop. This configuration can be adjusted to suit any particular environment.  All machine requests should come through PHHP IT office to make the appropriate configuration changes, as necessary, and to configure a quote.

In addition to the Web Policies/Guidelines specified by UF there are a few additional policies for webpages and websites associated with the college of Public Health and Health Professions. Web Policies Follow the UF Web Policies/Guidelines. Have a link to http://www.phhp.ufl.edu/ Have the name of the department affiliation with a…